FOI Ref: FOI/2021/3036
You asked
I am currently trying to build an updated view of 2021 Strategic/SME supplier spend and page usage levels, as now affected by COVID-19, across Central Govt. With this in mind, can you please provide the following information:-
1. Who is your preferred supplier for MFD/Printer Hardware? (Please state in multiple suppliers)
2. Please state the number of printers currently within the organisation, to include a breakdown of MFDs (multi functional devices) and desktop printers.
3. What are your current annual page volumes (split by Colour and Mono)
4. What is the approximate annual spend for both hardware and services ?
5. What date is your contract due for renewal ?
6. Which procurement route or framework was used to procure this service?
7. Which person/role is responsible for procuring your printer contracts?
We said
Thank you for your request.
1. Who is your preferred supplier for MFD/Printer Hardware? (Please state in multiple suppliers)
We have contracts with three printer providers:
a) Lexmark for general printing from PCs/laptops
b) Xerox for high-volume printing, predominantly business surveys
c) Canon UK for high-volume printing, predominantly for social surveys
2. Please state the number of printers currently within the organisation, to include a breakdown of MFDs (multi-functional devices) and desktop printers.
a) 70 black and 55 colour plus circa 100 regular/desktop printers
b) Two Xerox printers - a Baltoro and a Versant
c) Four Canon UK digital printers and two lithographic presses
3. What are your current annual page volumes (split by Colour and Mono)
a) Colour 677,592 and Mono 4,707,484* for Lexmark printers (* please note these are for March 19 to March 20 as pre-pandemic figures to give an indication of a standard print year volume for ONS).
b) Print impressions from 01/10/20 to 30/09/21 for Xerox printers
| B&W | Colour | |
|---|---|---|
| Baltoro | 1,096,309 | 4,200,124 |
| Versant | 239,482 | 3,390,068 |
| TOTAL | 1,335,791 | 7,590,192 |
Download this table
.xls .csvc) Print impressions for March 19 to March 20 for Canon printers
| Total | Approx 20% of work B&W | Approx 80% of work colour | |
|---|---|---|---|
| Digital printing | 2,103,494 | 420,698 | 1,682,795 |
| Lithographic printing | 1,995,000 | 399,000 | 159,600 |
| TOTAL | 4,098,494 | 819,698 | 5,123,117 |
Download this table
.xls .csv4. What is the approximate annual spend for both hardware and services?
a) £117.5k for the period Sept 20 - Sept 21 (inc VAT and excludes consumables)
b) £77,197.07 (exc VAT and excludes consumables)
c)
- Fiery on the C10010 = £3120.00 per annum for both devices
- Fiery on the C810= £420 per annum.
- Click on C10010 = 2.06P
- Click on the C810 = 2.32P
5. What date is your contract due for renewal?
a) Start 01/12/2017, end 30/11/2021
b) 1 October 2025
c) 1 October 2025
6. Which procurement route or framework was used to procure this service?
None - single tender for the support service provision for all three printer providers.
7. Which person/role is responsible for procuring your printer contracts?
Names and job titles of members of staff are personal data and are therefore withheld under s.40(2) of the Freedom of Information Act 2000. Please use the following email address if you have any questions in relation to contracts: ons.contract.management@ons.gov.uk