FOI REF: FOI/2023/4989
You asked
I would be grateful if you would provide details of your current contract covering reprographics/print arrangements under the Freedom of Information Act as follows:
Number of MFDs (Multi-functional devices) & photocopiers at Office for National Statistics
Name of incumbent
Start/end date of contract (if expired, WHEN do you expect to revisit the marketplace)
Details of any extension options
What framework / Route to market used
Number of regular/desktop printers (in addition to above)
Is there a support contract on above, if yes please state start/end date
Does ONS have a Print Room
If yes, name of supplier, number of devices and start/end date of contract, also details of any extension options
Total annual print/copy volumes including, if applicable your Print Room, for (a) mono (b) colour
What Print software does ONS run
Your total annual spend on print
Name of person at ONS responsible for the running of MFDs and, if applicable, your Print
You said
Thank you for your request.
1. Number of MFDs (Multi-functional devices) & photocopiers at Office for National Statistics
125 (not all in service following reduction of footfall at offices)
2. Name of incumbent
Lexmark Printers
3. Start/end date of contract (if expired, WHEN do you expect to revisit the marketplace) Purchased outright 2014
4. Details of any extension options
N/A
5. What framework / Route to market used
N/A
6. Number of regular/desktop printers (in addition to above)
None.
7. Is there a support contract on above, if yes please state start/end date
Managed Support contract for MFD's (start 1st December 2022 to 20 April 2023)
8. Does ONS have a Print Room
Yes, Survey Processing Centre (SPC) Print room based in Newport and Reprographics located at the Titchfield site.
9. If yes, name of supplier, number of devices and start/end date of contract, also details of any extension options
Survey Processing Centre (SPC) Print room Newport
Supplier: Xerox
1 x Baltoro Ink Jet printer
1 x Versant Toner printer
Xerox contract Start date: 01/09/2020 end date 31/08/2025 with a 2-year extension option which would take us to 31/08/2027.
Reprographics Unit Titchfield
Supplier: Canon UK
3 x Colour printers
1 x Mono printer
1 x Large Format colour printer
Purchased outright
10. Total annual print volumes
Newport Print Room
- Annual print impressions March 2022 -- February 2023 = 7,236,509 print impressions
Reprographics Unit Titchfield
Annual print volumes between February 2022 - 2023
Colour print volumes: 3,825,000
Mono print volumes: 90,000
Digital Services and Technology (DST)
- Newport Printing- Colour - 138630 - 12 Months B/W - 204638 - 12 Months
11. What Print software does ONS run
Newport print room runs Solimar
Reprographics Unit Titchfield runs Fiery Command Workstation
DST runs Pharos
12. Your total annual spend on print
SPC Print room Newport: £106,671.00 (excluding VAT)
Reprographics Unit Titchfield: £317,682
13. Name of person at ONS responsible for the running your Print Room
This information constitutes personal data and is therefore exempt under Section 40(2) of the Freedom of Information Act 2000 (FOIA).
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