FOI Ref: FOI/2021/3018
You asked
Under the Freedom of Information Act, please could I request the following information:
I would like to know what softwares are being used to manage your estate, particularly relating to the following activities and tasks:
| Activity | Tasks | Name of software used | Version used | Managed in-house or outsourced to third parties? |
|---|---|---|---|---|
| Space and Facilities Management | Facilities planning | | | |
| | Resource scheduling | | | |
| | Utilisation and optimisation analytics | | | |
| | Floor plan visualisations | | | |
| Maintenance Management | Proactive maintenance scheduling | | | |
| | Reactive maintenance scheduling | | | |
| | Work order administration | | | |
| | Estate strategy planning | | | |
| | Reporting and disclosures | | | |
| Estate Portfolio Management | Estate strategy planning | | | |
| | Reporting and disclosures | | | |
| Sustainability and Energy Management | Energy consumption measurement and reporting | | | |
| | Waste management | | | |
| | Carbon emissions tracking | | | |
| Capital Project Management | Project planning and design | | | |
| | Cost and resource planning and management | | | |
| Financial Planning | Financial planning & management | |||
Download this table
.xls .csvWe said
Thank you for your request. Please see the following table populated with the requested information.
To note, N/A means we don't use anything for that service. Therefore, we do not hold this information.
Where we have not included data, this is because these are systems used by third parties who provide a service to ONS. Therefore we do not hold this information.
| Activity | Tasks | Name of software used | Version used | Managed in-house or outsourced to third parties? |
|---|---|---|---|---|
| Space and Facilities Management | Facilities planning | N/A | | N/A |
| | Resource scheduling | N/A | | N/A |
| | Utilisation and optimisation analytics | N/A | | N/A |
| | Floor plan visualisations | CAD Spec. | | ONS License and Equipment |
| Maintenance Management | Proactive maintenance scheduling | Maximo | | Outsourced. |
| | Reactive maintenance scheduling | Maximo | | Outsourced. |
| | Work order administration | Maximo | | Outsourced. |
| | Estate strategy planning | Word - Estates Strategy Business Case | | In House |
| | Reporting and disclosures | Maximo | | Outsourced. |
| Estate Portfolio Management | Estate strategy planning | Word - Estates Strategy Business Case and Govt ePIMS system. | | In House |
| | Reporting and disclosures | N/A | | N/A |
| Sustainability and Energy Management | Energy consumption measurement and reporting | ONS GGC Reporting - data provided by FM supplier. | | In House |
| | Waste management | ONS GGC Reporting - data provided by FM supplier. | | In House |
| | Carbon emissions tracking | ONS GGC Reporting - data provided by FM supplier. | | In House |
| Capital Project Management | Project planning and design | MS Spreadsheets | Capital Project Management | In House |
| | Cost and resource planning and management | MS Spreadsheets | Capital Project Management | In House |
| Financial Planning | Financial planning & management | MS Spreadsheets | In House |